Privacy Policy

At Open Path Retained Executive Search (referred to as "we," "us," or "our"), we are committed to protecting your personal information and respecting your privacy. This Privacy Policy outlines how we collect, use, disclose, and safeguard your personal data in compliance with the Act on the Protection of Personal Information (APPI) of Japan, the General Data Protection Regulation (GDPR) of the European Union, and other applicable laws and regulations.

1. Personal Information We Collect

We may collect the following types of personal information:

  • Identification Information: Name, address, date of birth, gender.

  • Contact Information: Email address, telephone number.

  • Professional Information: Job title, employment history, qualifications.

  • Usage Data: Information on how you use our website and services.

  • Other Information: Any additional information you choose to provide.

2. Purpose of Use of Personal Information

We collect and use your personal information for the following purposes:

  • To provide and improve our executive search and recruitment services.

  • To respond to your inquiries and requests.

  • To match candidates with suitable job opportunities.

  • To send you updates, newsletters, and promotional materials (with your consent).

  • To comply with legal obligations and regulatory requirements.

  • For internal administrative and record-keeping purposes.

3. Legal Basis for Processing

Our processing of personal data is based on:

  • Consent: Where you have given explicit consent.

  • Contractual Necessity: Processing necessary for the performance of a contract.

  • Legal Obligation: Compliance with legal obligations.

  • Legitimate Interests: Processing necessary for our legitimate interests, provided it does not override your rights.

4. Disclosure of Personal Information to Third Parties

We may disclose your personal information to:

  • Clients and Potential Employers: For job placement purposes.

  • Service Providers: Third-party vendors who assist in our operations.

  • Regulatory Authorities: When required by law or legal proceedings.

We ensure that any third parties receiving your data are obligated to protect it in accordance with this Privacy Policy and applicable laws.

5. Cross-Border Data Transfers

Your personal information may be transferred to and processed in countries outside of Japan. We take appropriate measures to ensure that such transfers comply with the APPI, GDPR, and other relevant regulations by:

  • Obtaining your consent.

  • Ensuring the recipient country has adequate data protection laws.

  • Implementing standard data protection clauses in contracts.

6. Data Security

We implement appropriate technical and organizational measures to safeguard your personal information against unauthorized access, alteration, disclosure, or destruction. This includes:

  • Using encryption and secure servers.

  • Regularly updating our security protocols.

  • Restricting access to personal data to authorized personnel only.

7. Data Retention

We retain your personal information only as long as necessary to fulfill the purposes outlined in this Privacy Policy or as required by law. Once the retention period expires, we will securely delete or anonymize your data.

8. Your Rights

Under the APPI and GDPR, you have the right to:

  • Access: Request access to your personal data.

  • Correction: Request correction of inaccurate or incomplete data.

  • Deletion: Request deletion of your personal data under certain conditions.

  • Objection: Object to the processing of your personal data.

  • Restriction: Request restriction of processing your data.

  • Data Portability: Receive your data in a structured, commonly used format.

  • Withdraw Consent: Withdraw your consent at any time.

To exercise these rights, please contact us using the information provided in Section 11.

9. Use of Cookies and Similar Technologies

Our website uses cookies and similar tracking technologies to enhance user experience and analyze website performance. You can manage your cookie preferences through your browser settings.

10. Compliance with Japanese Laws

We comply with all applicable Japanese laws and regulations related to personal data protection, including:

  • Act on the Protection of Personal Information (APPI): Governing the handling of personal information.

  • My Number Act: Regulations concerning the handling of personal identification numbers.

11. Contact Information

If you have any questions, concerns, or requests regarding this Privacy Policy or our data handling practices, please do not hesitate to contact us.

12. Changes to This Privacy Policy

We may update this Privacy Policy periodically. Any changes will be posted on this page with an updated revision date. We encourage you to review this policy regularly.

13. Complaints

If you believe we are processing your personal data unlawfully, you have the right to lodge a complaint with the Personal Information Protection Commission of Japan or other relevant supervisory authorities.

Terms of Use

Welcome to the Open Path Retained Executive Search website (the "Site"). By accessing or using our Site, you agree to comply with and be bound by these Terms of Use. Please read them carefully.

1. Acceptance of Terms

By using the Site, you accept these Terms of Use in full. If you do not agree with any part of these terms, please do not use our Site.

2. Use of the Site

You agree to:

  • Use the Site for lawful purposes only.

  • Not engage in any activity that disrupts or interferes with the Site.

  • Not attempt to gain unauthorized access to any part of the Site.

3. Intellectual Property Rights

All content on the Site, including text, graphics, logos, and images, is the property of Open Path Retained Executive Search and is protected by Japanese and international copyright laws. Unauthorized use of any content may violate copyright, trademark, and other laws.

4. Disclaimer of Warranties

The Site is provided on an "as is" and "as available" basis. We make no warranties, express or implied, regarding the accuracy, reliability, or availability of the Site.

5. Limitation of Liability

In no event shall Open Path Retained Executive Search be liable for any indirect, incidental, special, consequential, or punitive damages arising out of your use of the Site.

6. Links to Third-Party Websites

The Site may contain links to external websites. We are not responsible for the content or privacy practices of these third-party sites.

7. Governing Law and Jurisdiction

These Terms of Use are governed by the laws of Japan. Any disputes arising from these terms shall be subject to the exclusive jurisdiction of the courts of Japan.

8. Modifications to Terms

We reserve the right to modify these Terms of Use at any time. Changes will be effective immediately upon posting. Your continued use of the Site constitutes acceptance of the modified terms.

9. Contact Information

For any questions or concerns regarding these Terms of Use, please do not hesitate to contact us.

Accessibility Statement

At Open Path Retained Executive Search, we are committed to making our website accessible to everyone, including individuals with disabilities. We strive to ensure compliance with the Web Content Accessibility Guidelines (WCAG) 2.1 Level AA and the Japanese Industrial Standards (JIS) X 8341-3:2016.

Our Commitment

  • Inclusive Design: We design our website to be user-friendly and accessible to users of all abilities.

  • Standards Compliance: Our goal is to meet or exceed WCAG 2.1 Level AA and JIS X 8341-3:2016 guidelines.

  • Ongoing Improvement: We regularly review our website's accessibility and implement necessary updates.

Accessibility Features

  • Keyboard Navigation: Full functionality is accessible via keyboard.

  • Alternative Text: Images and multimedia content include descriptive alt text.

  • Readable Content: Clear fonts, appropriate text size, and sufficient color contrast.

  • Responsive Design: Our website adjusts to different screen sizes and devices.

  • Captions and Transcripts: Videos include captions; audio content includes transcripts.

Feedback and Assistance

We welcome your feedback on the accessibility of our website. If you encounter any barriers or require assistance, please do not hesitate to contact us.

We are committed to responding promptly to your inquiries and addressing any issues.

Compliance Status

While we strive for full compliance, there may be some areas that need improvement. We are actively working to enhance the accessibility of our website and appreciate your patience during this process.